Application and Registration

Who can attend the IALC Workshop?

Study travel agencies
We welcome applications from active language travel and study abroad agencies - large or small companies, established and new businesses. With limited places at the IALC Workshop, we review applications individually, based on productivity, market and potential, with the aim of bringing a wide and balanced range of agencies to meet our member schools.

We host one person per agency - though you may register additional delegates at the standard fee. To make the most of the IALC Workshop, we recommend that your delegate has a senior position or is in charge of selecting language programmes at your agency. The minimum age for participation is 16 years. 16-year-olds pay the full delegate rate.

If you are an established agency, the more students you have sent recently to IALC schools, the better your chance of being accepted. You can search and contact IALC schools using our course finder.


Educators
The educators at our Workshop are the IALC-accredited language centres from 22 countries around the world. With a fantastic range of destinations, language centres and language programmes for all ages and needs, the IALC Workshop is the best specialist language travel workshop in the industry!


Exhibitors
Stands are available at the IALC Workshop for service providers wishing to meet Agents, Educators or other Exhibitors. Find out more about exhibiting, sponsoring and advertising.

How to apply and register

Step 1 - Complete the online application form.

Step 2 - We review your application based on the business information you provide and also feedback from IALC schools. We are looking for a range of agents from many different markets with good business potential for IALC schools. We'll let you know within two weeks whether you are accepted at the Workshop. We may ask for references or offer you a place on a waiting list.

Step 3 - Accepted agencies receive a confirmation email and an invoice for the registration fee - to be paid within 30 days and/or no later than 2nd March 2018. If payment is not received by 2nd March 2018 through our payment gateway Flywire or by bank transfer, the booking will be cancelled. All bookings are provisional until payment is received into our account.

Requesting a fam-trip

Step 1 - Fam-trips should be requested when you apply online for the Workshop.

Step 2 - When a workshop application is approved, we send the fam trip request to the relevant fam-trip coordinator.

Step 3 - We will contact you directly to let you know if you are accepted on the fam-trip.

Step 4 - Accepted fam trip participants then receive an email from IALC with an invoice for the fam-trip and workshop.

Amending your booking

You can amend your booking up to 2nd March 2018. All changes must be notified to us in writing. Please use the direct link in your confirmation email, and log in using your confirmation number if you need to:

  • Add an additional delegate or companion package

  • Change an accommodation request

  • Change a fam-trip request

  • Change a delegate name

  • Amend your company or contact information

After 2nd March 2018, you can still add companions and additional delegates and amend your booking by emailing workshop@ialc.org. However there is a ‚ā¨25 administration fee per amendment.

PLEASE NOTE: amendments to fam-trips and accommodation are not confirmed until you receive the email from IALC confirming the change.

How to pay

Your invoice
  • Approved applicants receive a confirmation and invoice in Euros by email. You must pay within 30 days of receiving your invoice and / or by 2nd March 2018 at the latest.

  • Each attendee receives a separate invoice. To download individual invoices or a group statement of account, log into your My Registration page.

  • Invoices do not show accommodation charges. Any accommodation charges are settled directly with the hotel on departure.

  • If you have a confirmed place on a fam-trip or if you add an item later, you will receive a separate invoice for this.

  • Your invoice is your receipt. If you require a special receipt or stamp, please contact us.
Payment
You may pay through our Flywire Payment Portal or by direct bank transfer.

Delegates can make a local in-country bank transfer in local currency without any hidden costs via our Flywire portal.

Contact the IALC Team on workshop@ialc.org if you have any payment questions.

Cancellations

All cancellations must be notified in writing to workshop@ialc.org.